Pay Stipends or Honoraria

Stipends and honoraria are payment methods for different types of services rendered on a project. They are written into proposal budgets and, if allowable, are itemized in the budget in the award notification.

Stipends

  • Are used for training and educational purposes related to a project
  • Are not used to pay for work or services performed (i.e. administrative/laboratory work, presentations, website development)
  • May be issued in multiple payments


Stipends

Current SF State students will use the SFSU Student Stipend Appointment form. Recipient completes sections I and II of the form (personal and education information, project chart field); the PI completes sections III and IV.

Non-SF State students will use the Non-SFSU Student Stipend Appointment form. Recipient completes section I (personal information); the PI completes sections II and III.

All forms must include the project number to pay from, stipend amount, and number of payments to issue. Recipients also must complete and submit a Vendor Data Record form.

Submit completed forms to ORSP for review and verification of enrollment status. ORSP forwards the internally-approved forms to the Financial Aid Office for final approval (for current SF State students only). Forms are then submitted to Accounts Payable where payment is issued; payment is received via mail or picked up by the recipient, as indicated on the stipend form.

Note:

  • On both Stipend Appointment forms, answer No to the question Will Trainee be required to perform services for this financial support; answer Yes to the question Are these services an academic requirement?
  • Stipends are released on the 15th of each month; allow at least 2-4 weeks for processing

SFSU Student Stipend Appointment form

Non-SFSU Student Stipend Appointment form

Vendor Data Record form

Honoraria

  • Are used for presentation or lectures related to a project
  • Are issued in a single, one-time payment


Honoraria

PI completes Section I of Honorarium Payment Request form before the event takes place and the form is submitted to ORSP for pre-approval. If the requested honorarium amount is over $500, ORSP forwards to HR for additional level of approval. ORSP returns approved form to PI prior to date of event.

After event, PI signs where indicated and gives pre-approved form to honorarium recipient for recipient to complete personal information in section II. PI or recipient return form and completed Vendor Data Record form (for recipient) to ORSP for review and approval. ORSP forwards to Accounts Payable to issue payment; payment is received via mail or picked up by the recipient, as indicated on the honorarium request form.

Honorarium Payment Request form

Vendor Data Record form

Note:

  • Honoraria may be taxed if the recipient does not live in California
  • International recipients may need to submit additional paperwork; please visit Internal Audit's Nonresident Alien Taxation website for more information