Invention Reporting

Invention Reporting to ORSP

As outlined in SF State's IP Policy, regarding Disclosure and ownership rights for patented material, any inventions conceived, reduced to practice, developed, or being developed by the inventor shall be disclosed to ORSP at the time of employment. For existing employees, disclosure shall occur as soon as possible, but no later than 30 days before the date of first publication of the invention. Inventions shall be reported in writing using the form linked below, and should be submitted to the Associate Vice President for Research.

SF State Invention Disclosure form

Invention Reporting to Funders

The terms and conditions that apply to invention reporting to the funder of a sponsored project may vary according to both the sponsoring entity and the type of award. In most cases, information about such reporting requirements (including deadlines, format, etc.) will be detailed in the award or contract document. If you have any questions, please speak with your ORSP Grant Administrator.

Final Technical Reports: Depending upon the type of activity that has been funded, a funder may require the submission of Technical reports. Please refer to the award's terms and conditions, and speak with your Grant Administrator if you are unclear about this reporting requirement.

Reporting Inventions on Federal Awards: For inventions or other types of IP that are the product of funding from a federal award, you must contact the Office of Research & Sponsored Programs so that staff may initiate the reporting process to iEdison. From iEdison's website:

With the enactment of the Bayh-Dole Act of 1980 came new provisions to the Code of Federal Regulations (CFR): 37 CFR 401.14, that stipulated the need for all federal grantees and contractors to report on activities involving the disposition of certain intellectual property rights that result from federally-funded research. iEdison provides recipients of federal funding agreements with the means to learn more about the Bayh-Dole Act and its regulations, as well as to comply with regulations by submitting invention, patent and invention utilization reports to any of a number of federal agencies through a single user interface.

Publication Reporting: The NIH's Public Access Policy states:
The Director of the National Institutes of Health shall require that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine's PubMed Central an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication: Provided, That the NIH shall implement the public access policy in a manner consistent with copyright law.

Overview of the Public Access Policy and more details on this requirement

Even if you don't meet the criteria for required publications reporting, you may opt to voluntarily report your publication activity in the NIH's RePORT (Research Portfolio Online Reporting Tool) Expenditure & Results (RePORTER) system.
Brief tutorial on how to upload publications to your project record in RePORTER

SF State Invention Disclosure form


NIH's Public Access Policy

PubMed Central


Adding Publications to your Project Record in RePORTER Tutorial