Proposal Submission Policy

(Effective January 1, 2010)

SF State University submissions to external sponsors cannot be made without appropriate review and approval, as required under the Chancellor’s Executive Order 890. Therefore all approvals must occur prior to the submission deadline.

For this reason, ORSP has implemented a seven business day proposal submission policy, which was effective January 1, 2010:

All proposals must be received by ORSP no later than seven business days prior to the sponsor deadline. In order for a proposal to be considered "on time", the following documents are required:

  1. A finalized budget
  2. A final budget justification
  3. A draft of the proposal narrative

PIs will still be able to refine and work on the proposal narrative, but changes to the budget and budget justification will not be permitted, as these sections will be in the process of being routed and approved.

Proposals that are not submitted to ORSP by seven business days before the proposal deadline will not be submitted to the sponsor.

This policy applies to all PI Checklists submitted on or after January 1, 2010. For questions please consult your grant administrator.

Please disseminate this notice to staff. General questions about this policy can be directed to Michael Scott, AVP for Research,, 415-405-3943.