Project Management Roles & Responsibilities

Both the Principal Investigator (PI) and ORSP have important roles in the management of a sponsored project.

PI Responsibilities in Project Management

  • Completes the Scope of Work as agreed to by the sponsor in the award documents.
  • Manages the administrative duties associated with the award.
  • Works with ORSP to setup the budget or modify the budget.
  • Works with ORSP Human Resources to hire personnel.
  • Ensures expenses posted to the project account are allowable, necessary and reasonable, when in doubt, consult the Grant Administrator for the project.
  • Initiates and approves expenditures of grant funds; PI may delegate signature approval to other project team members or departmental personnel.
  • Monitors sub recipient performance and grant expenditures.
  • Notifies ORSP if there is any type of problem with the award.
  • Submits all project reports on time and in the correct format.
  • Ensures that all cost share has been reported to ORSP.
  • Reviews spending once a month and contacts the Grant Administrator to resolve issues.

ORSP Responsibilities in Project Management

  • Coordinates proposal preparation and submits proposals on behalf of the University.
  • Sets grant policies and procedures; administers the approved policies and procedures.
  • Coordinates the kick–off meeting for the start-up of new grant projects and ensures the PI and other personnel are aware of grant management policies, procedures and expectations.
  • Approves expenditures prior to sending requests to Accounts Payable (A/P). If there are questions about the allowability of an expenditure, the Grants Administrator will resolve that with the PI before documentation is forwarded to A/P.
  • Monitors award spending and activity via monthly financial reports. Resolves issues of allowable costs if necessary.
  • Recommends action steps for issues of grant performance identified in monitoring activity.
  • Coordinates requests to the sponsor for change in scope of scope, extensions, budget modification, etc.
  • Remains up-to-date federal regulations, compliance/audit requirements and University policies and procedures.