Data Management and Sharing Guidelines

Since 1999, federal granting agencies are required to ensure that all data produced under federally-funded awards must be made available to the public.

Data Management Plan

In general, all research proposals expected to generate significant data should include a data management plan.  While particular data management and sharing requirements may be agency-specific, the major topics typically covered in a DMP include:

  • Types of data to be produced
  • Description of methodology of how data will be collected
  • Standards to be applied to the data format (i.e., metadata)
  • Provisions for archiving and preservation
  • Backup and storage procedures
  • Access policy and provisions for secondary users
  • Plans for eventual transition of the data collection after the project is complete
  • Any protection or security measures taken to protect participant confidentiality or intellectual property

Major Funding Agency Data Guidelines

National Science Foundation

Beginning January 18, 2011, a Data Management Plan (DMP) will be required for all new NSF proposals. The contents of this DMP will be reviewed and scored as part of the merit review process.

National Institutes of Health

For most grants over $500K, a data sharing plan must be included in the application and incorporated as a term and condition of the award. Final Research Data ?should be made as widely and freely available as possible while safeguarding the privacy of participants and protecting confidential and proprietary data. Currently, the NIH does not review this section as part of the proposal scoring process.